Note: Users may notice some compatibility issues between Outlook 2010 and Office 2007 or 2003 in which previously set integration features are inoperable. Upgrading to Office 2010 should restore integration features.

If you would like to learn more about the differences between POP and IMAP, please see the help topic, “POP vs. IMAP – Choosing Between the Two.”

For increased security, we recommend that you use our secure (SSL) servers, as detailed below. Note: If your internal system configurations require non-SSL ports, please see the “Email Server Settings” page for our full list of available servers and ports.

To set up Outlook 2010 for POP, perform the following steps:

  1. In Outlook, click the File tab.
  2. Click the Account Settings button, and select Account Settings.
  3. Click the New button.
  4. Click the Manually configure server settings or additional server types option button.
  5. Click the Next button.
  6. Ensure that the Internet E-mail option button is selected, and click the Nextbutton.
  7. Enter the following information:
    • Your Name—Enter your first and last name. This is the name that will appear in the From field of messages you send.
    • E-mail Address—Enter your entire email address (e.g., myname@mydomain.com).
    • Account Type—Select POP3 from the drop-down menu.
    • Incoming mail server—Enter the secure server name:secure.emailsrvr.com
    • Outgoing mail server (SMTP)—Enter the secure server name:secure.emailsrvr.com
    • User Name—Enter your entire email address (e.g., myname@mydomain.com).
    • Password—Enter the password for your email account.

  8. Account information form in Outlook

  9. Check the Remember password box, if you want Outlook to check for email without prompting you to enter your password.
  10. Click the More Settings button.
  11. Click the Outgoing Server tab.
  12. Check the My outgoing server (SMTP) requires authentication box. Leave the default setting, Use same settings as my incoming mail server.My outgoing server (SMTP) requires authentication
  13. Click the Advanced tab.Advanced tab with SSL settings and port numbers displayed
  14. Check the This server requires an encrypted connection (SSL) box.
  15. In the Use the following type of encrypted connection dropdown menu, selectSSL.
  16. In the Incoming server (POP3) box, enter the secure incoming port: 995
  17. In the Outgoing server (SMTP) box, enter the secure outgoing port: 465.
  18. A POP connection normally removes the email messages from the server during download. If you would like to leave copies on the server, select the Leave a copy of messages on server check box. To avoid exceeding your account’s storage limits, indicate whether the server should delete messages after a certain number of days and/or delete messages when you manually delete them from the Deleted Items folder.
  19. Click the OK button.
  20. Click the Next button.
  21. Click the Finish button.
  22. Click the Close button.